Employee Time Tracker — Smartsheet Pay Management System

Stop chasing timesheets. Start running payroll with confidence.

The Employee Time Tracker + Pay Management System is a ready-to-use Smartsheet solution that makes it easy for teams to log hours, calculate pay, and automate payment reminders — so you can focus on the work, not the paperwork. This tool gives you total visibility into your team’s hours, pay status, and approval flow in real time.

You’ll be able to:
🕒 Track employee hours and project assignments
💰 Automatically calculate gross pay (hourly or flat-rate)
🔔 Get instant notifications when timesheets are submitted
📩 Send automatic reminders for missing hours
✅ Update the sheet from your phone once payments are processed
📊 View time trends and total costs on a clean, interactive dashboard

Perfect For:

• Small business owners managing hourly or contract staff

• Creative teams with multiple short-term projects

• Nonprofits tracking part-time or grant-based hours

• Consultants and subcontractors managing independent teams

• Remote or hybrid teams who need accountability and automation

What’s Included:

• Smartsheet base template (pre-built with formulas & automations)

• Linked dashboard for owner overview and employee visibility

• Customizable pay rate fields (hourly, daily, or project-based)

• Automated reminders for submission and approval deadlines

• Status tracking: Submitted • Approved • Paid

• Optional payroll export compatibility

Key Features:

✅ Automatic pay calculations — based on hours, rates, and time period
✅ Smart alerts — notify both employee and admin when action is needed
✅ Visual dashboard — see who’s submitted, who’s approved, and who’s paid
✅ Fully customizable — edit for pay cycles, employee roles, or multiple approvers
✅ Error-proof math — built-in formulas reduce manual entry mistakes

Why It Works:

This isn’t just a timesheet — it’s your automated payroll assistant. It brings structure to hourly tracking, eliminates forgotten submissions, and ensures every team member gets paid correctly, every time. No missed hours. No confusion. No manual math. No recurring charges for a system to do the thinking for you.